How to perform a Transtool QA check

How to perform a Transtool QA check



  • Transtool application version 2.59.0 or later


PurposeThe purpose of the Quality Assurance (QA) checks is to improve translation quality. The configuration of the checks that are to be run for each job is done by CBG, and is saved within the job.

Translators can load their own INI file that configures the checks if necessary. You will receive specific instructions in this case.


In BriefHere's the important points.

To run the QA checks:

  • If an ini file is not embedded or specified by the project admin, please contact the admin.
  • Load an ini file if needed in "Settings" → "Open custom ini file"
  • Click "Quality assurance" from the Check menu

For each "stop", do one of the following:

  • Correct the mistake in the translation - the stop message will disappear
  • Click "Ignore all" to ignore all stops for this paragraph
  • Click "Ignore" and choose the particular check from the dropdown list that appears
  • Click "Feedback" and add a message explaining, for example, why you believe the stop is incorrect

When all stops have been dealt with, click "Exit QA" and you're done!

If you re-run the check, you should see a message "No issues found."


Using QA check

The QA check can be invoked in three different ways:

  1. Through the menu item "Check" > "Quality assurance".

  2. By using the toolbar button "Run Quality Assurance check"


  3. Through the new exit dialog.

The QA check uses the currently open INI file. If no INI file is open, the QA check will refuse to run.

The exit dialog will only use the embedded INI file, which it will load automatically if available.

To exit QA check mode, use the button "Exit QA". It is also possible to use the menu option or the toolbar button to exit QA check mode.



In the QA check mode, Transtool looks mostly the same. There are two big differences:

  1. The context window is replaced by the QA information window.
  2. The Ctrl+up/down keyboard shortcuts jump between paragraphs with QA messages (not open paragraphs), and will "wrap" back to #2 when the end of the document is reached (and vice versa, it will wrap to the end of document when the top is reached).

The QA information panel shows the following information:

  1. The current paragraph number.
  2. The number of paragraphs (an estimation) with errors that have not been "ugnored" or given feedback **
    1. This number updates when you change active paragraph
  3. The number of issues in the current paragraph (and the number of "ignored" messages).
  4. The check messages (issues) for the current paragraph.

** regarding point #2, when run internally at CBG, the number includes all unfixed errors, including ignored and those with feedback

The "Show/hide context" button allows the user to show the translation context during QA check.
Transtool will allow the user to set the size of the context, the QA check panel, and the context within the QA check panel individually, and they will be saved between sessions.

Transtool will also remember whether the context is shown during QA check or not.


Features and usage

The check messages will update as you type, similar to spellcheck. The goal is of course to reach zero issues/messages.

If any message is wrong or does not apply, the user may use the

  • "Ignore all" button (keyb shortcut Ctrl+F11) - One click to ignore all stops in the current segment without feedback
  • "Ignore" button with dropdown of stops - Ignore each stop separately in the current segment without feedback
  • "Feedback" button with dropdown of stops - Ignore each stop separately in the current segment with feedback
    • You can choose among standard and recent messages
    • OR write your own

After ignoring a message, it will no longer be counted.


Transtool exit messagesThe exit dialog window has been updated to give you more information about issues, and offer actions to solve them.

  • If there are empty (open) paragraphs, the number of empty paragraphs will be displayed, and you get an option to list them. Clicking the "List empty paragraphs" button will close the dialog and open a list with all empty paragraphs.
  • If spellcheck has not been run on all open paragraphs, you will get the option to invoke spellcheck. If spellcheck is not installed, you get the option to install the spellchecker – unless you have previously denied installing it.
  • If there is an embedded INI file, and there are issues left in the document left that have not been fixed or ignored, then you get an option to invoke QA check. Note that the exit dialog will only use the embedded INI file for this check, and will load it automatically if you choose this option.
  • If the custom dictionary has not been saved, you get the option to save it and then exit Transtool.
  • You can always choose to continue, or to exit Transtool.

  • If job contains Machine Translation paragraphs 2 more warnings may appear, one if there are non-validated paragraphs. You can list them and validate.
  • Another one related to work time. See HR instructions for more details about job time.